Privacy Notice

Praxis Cashier System Ltd (‘we’ or ‘us’ or ‘our’), a cashier, fraud and risk management system company offering integration systems for the processing of payments,  gathers and processes your personal information in accordance with this privacy notice and in compliance with the relevant data protection regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

Praxis Cashier System Ltd’s registered office is at 28 October Avenue, 261, Floor 1, Flat 1, Limassol 3035, Cyprus and we are a limited liability Company, incorporated under the Laws of the Republic of Cyprus, with registered number HE358607. Our designated Appointed Person is Micha Low, who can be contacted at View Point Tower, 28 October Ave 261, Limassol 3035, Cyprus with the following phone number: +35725312086 

Praxis Cashier System Ltd processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice. The personal data that is requested and collected from you corresponds to one or more of the types of personal data explained below.

The types of personal data that will be requested are based on the nature and purpose of the business or contractual relationship and the legal, statutory basis of the relationship.

The personal data that we collect is:

• Name
• Date of Birth for natural persons
• Address
• Email
• Telephone Number
• Gender
• IP Address
• Credit Card Numbers
• Payment History for Transaction within Praxis Cashier
• Computer Device information

According to the General Data Protection Regulation 2016/679 (“the GDPR”): personal data is defined as any information relating to an identified or identifiable natural person; an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

Any personal Data that will be collected by the Company through the provision of the Services shall be processed according to the GDPR as well as the relevant regulatory framework.

We collect information in the below ways:

• Online form through our Cashier, and/or
• Passed to us by the website you used to access our Cashier
• Email.

Praxis Cashier System Ltd takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time.  The purposes and reasons for processing your personal data are detailed below: 

• We collect and store your personal data as part of our legal obligation for payroll and tax purposes;
• We collect, store and process your personal data for the performance, a contract/ contractual relationship with our Company or to provide a service to you as our client
• We collect, store, and process your personal data in order to facilitate the payment transactions you request, on behalf of the website you visited us from

You have the right to access any personal information that we process about you and to request information about:

• What personal data we hold about you;
• The purposes of the processing;
• The categories of personal data concerned;
• The recipients to whom the personal data has/will be disclosed;
• How long we intend to store your personal data for;
• If we did not collect the data directly from you, information about the source.

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.

Praxis Cashier Ltd uses third parties to provide the below services and business functions; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.

As External Third Parties we shall mean:

• Service providers [acting as processors] based within EU or outside EU, such as Payment Service Providers (PSPs), IT and system administration providers and other system providers, cloud storage;
• Communication support services from EU or outside EU;
• Professional advisers [acting as processors or joint controllers] including lawyers, bankers, auditors and insurers based in Cyprus and in the European Union in general who provide consultancy, banking, legal, insurance and accounting services.

Please contact us if you wish to receive further information on the specific mechanism used by us when transferring your personal data out of the EEA.

Praxis Cashier System Ltd takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including:

• Restricted access to hard files and electronic files;
• Encryption through password protection of selected electronic files;
• Firewalls;
• Anti-virus/ malware.

Personal data in the European Union is protected by the General Data Protection Regulation (GDPR) but some other countries may not necessarily have the same high standard of protection for your personal data.

Some of our external third parties are based outside the European Economic Area (EEA). Our commitment is to transfer your personal data outside the EEA by ensuring that a similar level of protection is applied. Safeguards are implemented for this purpose:

• We are transferring your personal data to countries that are deemed to provide an adequate level of protection for personal data;
• Where we use certain service providers, we may use specific contracts in line with the Data Protection Regulation;

Praxis Cashier System Ltd transfers personal data outside of the EU for the below purposes:

• Back Office and Software Integration to third parties located outside the Republic

Where we transfer personal information for the above reasons, we utilise the below safeguarding measures and mechanisms to ensure that your personal data is always safe and secure:

• Data are accessible solely within the agreed premises of the service provider;
• Access to data is limited according to the approved access levels;
• Industry standard encryption and dedicated password vault used for sensitive data;
• Second layer or password protection for admin interfaces;
• Account and password policy management.

You are not obligated to provide your personal information to Praxis Cashier System Ltd, however, as this information is required for us to provide you with our services, we will not be able to offer some/all our services without it.

Praxis Cashier System Ltd only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under CY tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed. Your information is retained in electronic or paper format or both. When it is no longer required, it will be deleted or destroyed.

This Privacy Policy is effective as of the date that has been communicated to you and will remain in effect except with respect to any changes in its provisions in the future. Any updates will appear on our website https://www.praxiscashier.com.

Praxis Cashier System Ltd only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.

Praxis Cashier System Ltd

Mr. Micha Low
View Point Tower, 28 October Ave 261, Limassol 3035, Cyprus
+35725312086
[email protected]

Office of the Commissioner for Personal Data Protection
Iasonos 1, 1082, Nicosia, Cyprus
+35722818456
[email protected]